Office Manager (Dutch language required)

Primary Purpose & Scope 

The Office Manager plays a crucial role in maintaining a welcoming, well-organized environment. This position focuses on front-desk management, administrative support, and the organization of internal and external events. The role ensures that employees and visitors receive excellent service while addressing office-related queries and maintaining essential resources.

Role & Responsibilities 

Reception & Front Desk Support 

• Serve as the first point of contact for employees, visitors, and external vendors, ensuring a professional and welcoming reception. 

• Manage the reception desk, handling visitor sign-ins, and maintaining a tidy front office space. 

• Handle incoming and outgoing mail and deliveries, ensuring timely distribution to relevant departments. 

• Assist with employee and visitor access passes and maintain security protocols. 

• Coordinate office hospitality, including greeting guests, support in arranging refreshments, ordering lunches and setting up meeting spaces. 

• Provide comprehensive support for office administration and facilities management and acting as the primary contact for office-related inquiries, maintenance issues, and vendor coordination. 

Office Management 

• Oversee daily office operations to ensure smooth functioning. 

• Manage office supplies, inventory, equipment and vendor relationships. 

• Support In creating office related company policies, announcements and updates. 

• Responsibility over the office safety.

• Coordination with building management and maintaining vendors for repairs and services.

• Management of office supplies inventory and equipment.  

• Coordinate maintenance of office equipment and handle Incoming and outgoing mail and courier shipments. 

Event & Logistics Support 

• Help organise office events held in the office (both external and for internal use).

• Coordinate and book travel arrangements and accommodations for employees when needed. 

• Support compliance with company policies by tracking required documentation and assisting in audits. 

Knowledge, Skills & Experience 

• Fluency in Dutch is necessary

• Excellent interpersonal and communication skills, with a friendly and professional demeanour. 

• Strong organisational and multitasking abilities, with a proactive approach to problem-solving. 

• Customer service orientated. 

• High attention to detail and ability to manage administrative tasks efficiently. 

• Experience in handling front desk responsibilities and working in an office environment. 

• Proficiency in Microsoft Office and good knowledge. 

• Ability to maintain confidentiality and handle sensitive information with discretion.